Project Changes

MRAC recognizes that there are funded projects that need to be modified. Project changes might include updating the timeline, changing venues, or changing personnel (these are just several examples and is not an exhaustive list). Please seek out project changes before changing the project, as not all project changes can be approved. All project changes must be approved by a program director prior to your final report submission. A project change is approved after you receive email confirmation stating so from a program director. 

To request a project change, please first read through this page, then fill out and submit the Project Change Request Form. Our preference is that you fill out the form.

Or, you may also email your program director a short, simple, 3-5 sentence description of the change you are requesting. Do NOT rewrite your grant application. If you email a program director, please include the following information: 

  • Name of group
  • Grant number or grant program name
  • A short, simple, 3-5 sentence description of the change you are requesting. You do not need to rewrite your proposal or make any supporting documents unless asked. The most extreme project changes may require additional supporting information, reporting, and/or grant agreements, but start with a simple 3-5 sentence email.

An email request may look like this:

For Pinwheel Gallery’s Flexible Support grant, we originally entered June 30, 2022 as the end date of our project. However, our project will be done and all grant funds will be spent by June 15, 2022. May we change our project end date to June 15, 2022 instead? 

If you are emailing and do not know who your program director is, please see the below section “Staff Contacts for Project Changes” or simply email any of the program directors.

Staff Contacts for Project Changes

Arts Learning, Arts Activities Support, Community Arts, Arts Project Support: Masami Kawazato, masami@mrac.org (Hennepin County groups) or Jovan Rebollar, jovan@mrac.org (Anoka, Carver, Dakota, Ramsey, Scott, and Washington County groups).

VSA Accessibility Grants, Access Improvement, Organizational Development, Capital: Scott Artley, scott@mrac.org.

Management Consulting Fund: Jovan Rebollar, jovan@mrac.org

Next Step Fund: Jovan Rebollar, jovan@mrac.org

Flexible Support and Equity Response: please use the project change form

Project Changes (for grantees in FY2021 Flexible Support and Equity Response)

FY2021 Flexible Support grantees who plan to apply for FY2022 Flexible Support: please refer to the Already Have Another MRAC Grant Award? Or Submitted An Application in Another Program? section of the FY2022 Flexible Support guidelines. 

  • For Round 1 (deadline August 9, 2021): Your previous grant project must be complete by November 16, 2021 to be eligible to apply.
  • For Round 2 (deadline March 14, 2022): The previous Flexible Support-funded project must be complete by June 20, 2022 to be eligible to apply.

If your FY2021 Flexible Support grant project will not be complete by the dates listed above, you are not eligible to apply for FY2022 Flexible Support. “Complete” means that all MRAC grant funds are spent on/before the project end date and all grant activities described in your proposal are done. You can find your project end date in the MRAC grant interface, it is listed in both the application and the grant agreement. 

You may request a project change to your FY2021 grant project. Groups must request and receive approval for a project change before submitting an FY2022 application. 

To request a project change, fill out and submit the Project Change Request Form. Our preference is that you fill out the form.

Or, you may also email your program director a short, simple, 3-5 sentence description of the change you are requesting. Do NOT rewrite your grant application. If you email a program director, please include the following information: 

  • Name of group
  • Grant number or grant program name
  • A short, simple, 3-5 sentence description of the change you are requesting. You do not need to rewrite your proposal or make any supporting documents unless asked. The most extreme project changes may require additional supporting information, reporting, and/or grant agreements, but start with a simple 3-5 sentence email.

An email request may look like this:

For Pinwheel Gallery’s Flexible Support grant, we originally entered June 30, 2022 as the end date of our project. However, our project will be done and all grant funds will be spent by June 15, 2022. May we change our project end date to June 15, 2022 instead? 

If you are emailing and do not know who your program director is, please see the above section “Staff Contacts for Project Changes” or simply email any of the program directors.

 

Project Changes (for grants awarded in FY2020 and previous fiscal years)

MRAC recognizes that there are funded projects that need to be modified in light of COVID-19 social distancing requirements and activated communities after the murder of George Floyd; we imagine your grant projects need amendments and/or changes.

To help you make plans for using these funds in a way that still meets the spirit of the grant awarded and also remains accountable to the public, we have created a visual format of the flow chart or a text version of the same information to help guide changes.

MRAC operates project changes with these values at the core:

  • Relationships. Relationships with artists, partners, and constituents are important above all else. MRAC strives to make all of our interactions with stakeholders about building relationships, not simply facilitating transactions.
  • Artist and Arts Organizations are Essential. MRAC believes in the synergy between artists and arts organizations and advocates for support to both through its work and programs.
  • Flexibility. MRAC is committed to flexibility when possible.
  • Accountability. As MRAC awards public dollars, this means we are accountable to the State of Minnesota and ultimately the public.
  • Community. MRAC believes in honoring proposed collaborations, especially when artists, individuals, and/or groups were named in the proposal or engaged in its development. Paying people who were going to be involved in the project, sooner rather than later, whether or not they did/will do the work, is responsible and essential.

When it is clear that a project change needs to be made in your funded project, start by reviewing the flowchart for options that work for you and then fill out and submit the Project Change Request Form. Our preference is that you fill out the form.

Or, you may also email your program director a short, simple, 3-5 sentence description of the change you are requesting. Do NOT rewrite your grant application. If you email a program director, please include the following information: 

  • Name of group
  • Grant number or grant program name
  • A short, simple, 3-5 sentence description of the change you are requesting. You do not need to rewrite your proposal or make any supporting documents unless asked. The most extreme project changes may require additional supporting information, reporting, and/or grant agreements, but start with a simple 3-5 sentence email.

An email request may look like this:

For Pinwheel Gallery’s grant  AAS19-2-555 Art Appreciation Lecture Series, we are unable to hold the last 2 events due to COVID-19. We would like to instead use the grant funds to do these events online, but we need to modify the grant budget to reallocate space rental expenses to buying an internet hot spot for the presenter. The original project budget was $5000 and the new budget is $5005. The new end date for this grant project is July 11, 2020. 

If you are emailing and do not know who your program director is, please see the above section “Staff Contacts for Project Changes” or simply email any of the program directors.

Skip to content