The Metropolitan Regional Arts Council is hiring a part-time temporary Administrative Assistant.
Closing Date: Oct 20, 2017
Job Type: Part Time, temporary through April 2018
Salary: $16 per hour
Hours: 15-18 hours per week, day-time morning hours, Friday mornings are required. No weekends.
The primary objective of this position is to perform general administrative and receptionist functions to support MRAC’s operations and staff during the busiest grant programs time of MRAC’s fiscal year. This position is considered temporary, and will end after April 2018. There are no plans to make this position permanent.
- Serves as organization’s receptionist. 50%
- Greets visitors to the office and answers telephones.
- Interacts with MRAC constituents, vendors, the public, in person or via telephone or email, to answer questions and provide technical assistance or information about MRAC.
- Opens and routes mail and packages
- Maintains phone system and updates general phone voicemail message.
- Updates and maintains organizational calendar
- Assists with troubleshooting office equipment
- Provides administrative support to the MRAC staff 40%
- Drafts and prepares letters, forms, reports, and other documents.
- Monitors and maintains electronic and paper files and records for documents, materials, and supplies.
- Assists with grant review days, trainings, and other special projects as assigned, including assisting with ordering catering/refreshments and set up/clean up of meetings.
- Assists with organization’s informational systems and database 10%
- Assists with grant intake
- Maintain accurate applicant data in MRAC’s grant interface
- Monitors and maintains electronic and paper files
- Assists with website and social media update efforts
- Communicates courteously and professionally and maintains working relationships with others in carrying out job functions.
- Other related duties as assigned.
Minimum Knowledge, Skills, and Abilities Required for Successful Job Performance
- This job requires two years of administrative experience and excellent customer service skills.
- Have a high school diploma, GED, or equivalent.
- Ability to operate and troubleshoot standard office equipment, and computer hardware and software.
- Computer experience required including word processing, email, scheduling, spreadsheets, databases, social media and web-based software programs.
- Ability to use mail-merge and publisher templates.
- Verbal communication skills sufficient to effectively present information to a variety of audiences; written communication skills sufficient to draft correspondence, and respond to questions from a variety of audiences.
- Interpersonal skills sufficient to exchange and/or convey information, receive work direction, and maintain effective working relationships.
- Knowledge of, or ability to learn, organizational programs.
- Ability to effectively organize time and anticipate, plan, and manage multiple priorities with deadlines.
- Ability to work independently, and as a part of a team.
- Attention to detail.
- Ability to manage relationships with vendors and other external entities.
- Ability to maintain confidentiality when dealing with sensitive or private information.
- An ideal candidate will have a commitment to, and education or experience in, the arts.
The position will be approximately 15 hours per week with additional hours during panel weeks. Availability on Fridays is critical, but the weekly schedule is otherwise created with consideration of the individual’s needs.
Interested candidates should send a cover letter, resume, and contact information for three professional references to Becky Franklin, at email@example.com. Please address in the letter why a temporary part time position is well suited to your needs.
MRAC welcomes qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or protected veteran.